Built for US promo distributors, suppliers, decorators
Ship NetSuite integrations and workflow automation that actually sticks.
PromoSuite builds production-grade integrations, automations, cleanup, and ongoing optimization for the promotional products industry — so quoting, proofs, multi-vendor POs, and order status stop living in spreadsheets.
Delivery
Weekly shipping cadence
Build patterns
SuiteScript 2.1 + SDF
Reliability
Retries, logs, alerts
Common builds
PromoStandards sync + order status rollups
Ops outcomes
Less re-keying, fewer errors, faster turns
Trusted patterns. Promo-native...
Oracle NetSuite
PromoStandards
ASI
SAGE
PPAI
SOC 2-mindedThe promo workflow — where things break
We map your operational chain from quoting to reporting, then automate the exact handoffs that cause rework: proofs, multi-vendor POs, order status, and billing.
Quote → Proof → Supplier → Decorator → PO(s) → Ship → Invoice → Commissions → Reporting
Quoting & pricing
Margin pressure + manual price breaks + spreadsheet logic.
Artwork proofs
Email threads, version drift, slow approvals.
Supplier sourcing
Catalog data and inventory out of sync across systems.
Decorator / fulfillment
Multi-stop logistics, blind spots, missed SLAs.
Multi-vendor POs
Re-keying orders, split POs, inconsistent statuses.
Shipping & tracking
Tracking scattered across vendors and carriers.
Invoicing & commissions
Manual reconciliation, late billing, inaccurate payouts.
Reporting
Hard to trust numbers when data is duplicated or dirty.
Tip: scroll horizontally to see the full chain.
Double data entry
Sales orders, POs, and tracking get typed into multiple systems—slow and error-prone.
No real-time updates
Inventory, order status, and shipping events live in supplier portals and inboxes—not in NetSuite.
Proof chaos
Artwork approvals happen in email with unclear ownership and version control.
Multi-vendor complexity
One customer order becomes many vendor POs, decorators, and shipments—without a single source of truth.
What we build (and ship)
No generic “implementation.” We deliver engineered integrations, workflows, cleanup, and observability—tied to promo realities like proofs, decorators, and multi-vendor fulfillment.
Integration Sprint (NetSuite ↔ Promo systems)
We build production-grade integrations with retries, logging, and clear error workflows—so ops never loses an order.
- PromoStandards endpoints (Product, Inventory, Order Status, Tracking)
- ASI/ESP and SAGE data + order tooling connectivity
- Carrier + WMS hooks when needed
Workflow Automation Sprint
Automate approvals and handoffs inside NetSuite to eliminate manual follow-ups.
- Artwork/proof routing, SLA timers, and reminders
- Auto-PO creation, split logic, and vendor notifications
- Order status rollups back to customer-facing views
Cleanup + Performance Tune-Up
Fix the data and performance problems that block accurate reporting and automation.
- Deduplicate customers/items, normalize item master
- Pricing tiers and quantity-break governance
- Saved search and script performance tuning
Monitoring & Observability
If an integration fails at 2am, your team should know before your customer does.
- Integration health dashboards
- Alerting on failures, lag, and data drift
- Runbooks + incident response patterns
Managed NetSuite Engineering
A productized retainer for continuous shipping: backlog, weekly releases, QA, and documentation.
- Weekly delivery cadence + release notes
- SDF + SuiteScript 2.1 best practices
- Roadmap + technical debt cleanup
Case study snippet
Results you can feel in ops
ABC Promotions (Distributor) needed reliable order status, fewer re-keyed POs, and a single view across supplier and decorator legs. We shipped integrations and automations in weekly increments.
52%
Less manual order entry
2.1x
Faster order turnarounds
0
Lost tracking updates after go-live
“PromoSuite cut our manual order entry by more than half. Status updates now land in NetSuite automatically, and our team stopped chasing vendors all day.”
Proof angle
Weekly releases, sandbox QA, and production-safe deployments — with integration logs your ops team can actually use.
Integrations & platforms
PromoSuite connects NetSuite to the systems your team depends on—without brittle scripts that break on the next API change.
Oracle NetSuite
Connector-ready patterns (auth, retries, monitoring)
PromoStandards
Connector-ready patterns (auth, retries, monitoring)
ASI/ESP
Connector-ready patterns (auth, retries, monitoring)
SAGE
Connector-ready patterns (auth, retries, monitoring)
UPS/FedEx
Connector-ready patterns (auth, retries, monitoring)
Shopify
Connector-ready patterns (auth, retries, monitoring)
Don’t see your vendor? That’s normal. We build to vendor-specific APIs and promo edge cases—then standardize with a durable integration layer.
Our delivery process
Clear sprints, safe deployments, and documentation your ops and IT teams can trust.
- 1
Discovery & audit
We map your quote → proof → PO → shipping → invoicing chain and identify bottlenecks and data risks.
- 2
Sprint plan
We define a backlog with clear acceptance criteria, prioritize quick wins, and set a weekly shipping cadence.
- 3
Build + test
SuiteScript/SDF + integrations built in sandbox, with automated retries, logs, and QA checklists.
- 4
Deploy safely
Production release with rollback plan, documentation, and training for your ops team.
- 5
Optimize continuously
Monitoring, performance tuning, and iterative enhancements as your vendor network evolves.
Risk reduction
Sandbox-first, production-safe releases, rollback plans, and least-privilege access.
Transparency
Weekly check-ins, short demos, and release notes your stakeholders can forward.
Enterprise-ready
Versioned deployments (SDF), predictable environments, and audit-friendly logs.
FAQ
Quick answers for ops leaders and NetSuite owners.
How do you connect to NetSuite?
We use NetSuite-native patterns (SuiteScript 2.1, RESTlets/REST, SDF) and secure external APIs. We design integrations with retries, idempotency, and audit-friendly logs so operations stays stable.
Do you support PromoStandards endpoints?
Yes. We commonly implement Product Data, Inventory, Order Status, and Tracking flows, and we can extend for vendor-specific variants and edge cases.
How long does a typical sprint take?
Most focused integration or workflow sprints run 2–4 weeks, with usable progress shipped weekly. Larger multi-vendor programs are phased for incremental value.
Will this disrupt our live operations?
No. We build and test in sandbox, deploy in a controlled window, and include rollback plans. We also provide release notes and training to make changes predictable.
What about data security and compliance?
We follow least-privilege access, secure credential storage, and production-grade logging. We can align to your security requirements and work with your IT team on reviews.
Can you work alongside our existing NetSuite partner?
Yes. We often collaborate with internal admins, Solution Providers, and vendors—bringing deep promo workflow and engineering specialization without stepping on toes.
Ready to stop re-keying promo orders?
Book a call and we’ll identify the integrations and automations that will save your team the most time in the next 30–60 days.